In recent years, background checks that are being introduced to prevent history spoofing.

Many recruitment companies are willing to prevent background checks in order to prevent background spoofing and reduce mismatches.

but,If the selection flow (period) becomes longer due to the implementation of the background check, the candidate may give a negative impression.。

ThereforeIt is important to know the required period and the timing suitable for implementation before the background checkYes.

Therefore, in this article, we will explain how to implement the background check, timing, the impact on the selection flow, and the required period.

If you are a recruiter who is considering the implementation of the background check, please take a look.

I understand crispy!Click here to download the background check material /

　

What is the background check?Check the career of the candidate for recruiting at the recruitment selection stage in the identity survey before employment.It will be carried out.

In Europe and the United States, it is a common method, but in Japan it was mainly used in foreign -affiliated and financial companies.

But in recent yearsIn Japan, the value of lifetime employment has changed, and the number of job changes has increased, and the number of companies is increasing.

Here, we will focus on the purpose of performing the background check, the timing of implementation, and the required period.

　

The following article explains in detail the benefits of background checks and how to implement it.

　

The background check isThe purpose of screening in advance whether there is a risk of negative effects on the company in the futureI will carry out.

By screening in advance, you can reduce the risk of recruitment so that you do not hire those who should not be hired, such as having problems or not as expected.

　

Background checks require specialized surveys, so they are mostly conducted by specialized investigators.

Due to the nature of the survey, it may be refused to implement it due to the nature of the survey, but it is necessary to consent from the recruitment candidate.

Since the content of the survey is applied to personal information,Article 23 of the Personal Information Protection Law (restrictions provided by third parties)The consent of the recruitment candidate is required according to the provisions such asis.

In addition, I got consentArticle 17 of the Personal Information Protection Law Enforcement Regulations (Recorded items for receiving a third party)It is necessary to record in writing and data.

　

If you are worried about the background check law, see the following article.

　

Although it is actively introduced by foreign -affiliated companies, it is not common in Japanese companies.

In the recruitment selection, you are wondering when to implement it, but there is the best timing to carry out the background check.

Here, we will explain the optimal timing of the background check and the points to keep in mind when you have a job offer or after joining the company.

　

The background check is basically requested by the research company, so you will be charged with each survey.

Therefore, if you carry out early selection, the cost will be increased, and if the candidate’s aspirations are not increased, there is a risk of declining in advance.

On the other hand, if a background check is performed after a job offer or after joining the company, it is extremely difficult to dismiss even if there is any problem in the survey, as all of the labor contracts have been established.

Considering these circumstances,The background check is the best time before the job offer.

　

In addition to the establishment of a labor contract after joining the company, it has been established that a labor contract called “Labor Agreement with the initial demanding rights retention” will be established after the job offer.

Therefore, if a serious problem is discovered in the background check, it may be canceled or dismissed.

However, the court has been determined that it can be dismissed only in serious career spoofing, and it is not easy to dismiss.It is extremely limited to being able to be dismissed rationally, objective, and is recognized in social wisdom, and is appropriate.

It is possible to perform a background check after a job offer or after joining the company, but it is necessary to keep in mind that the hurdle is extremely high to dismiss.is.

　

Back round checkIt is common to ask a research company for a professional investigationis.

Therefore, the following explains the flow and the required period when requesting a research company.

　

The flow of requesting a research company is as follows.

　

Flow when requesting a research company ➀: Acquisition from the recruitment candidate

Recruitment companies have the consent of the recruitment candidate to carry out the background check.

It is important to note that there is an illegal risk if the survey is included in the survey, such as a "crime history" that may lead to social discrimination.

Also, about getting that information,Article 17, paragraph 2 of the Personal Information Protection Law (proper acquisition)It is also necessary to obtain consent from the recruitment candidateis.

　

Flow when requesting a research company ②: Request for background check

In the survey scope of the survey company, we will agree on what kind of survey to request, and ask a research company to check background.

　

Flow when requesting a research company ③:Implementation of background check

Based on the request of the hiring company, a background check will be conducted by the research company.

Regarding your work experience, you will be submitted by the recruitment candidate, submitting a certificate of retirement, and a graduation certificate for your retirement, and confirms facts at the survey company.

Investigations will be conducted by listening to related organizations and surrounding people, such as unnatural blank periods and consistency of work history.

Depending on the content of the survey, SNS surveys and unique databases may be used.

　

The details of the survey are explained in detail below.

　

The required period of the background check varies depending on the content of the survey and the implementation method.

For each research companyThere is a variation in the required period, within 2 days at the earliest, within 1 weekis.

Depending on the survey items, it may take a long time for a field survey, but as a guide, it can be considered within one week.

　

The background check isThere is a limit to conducting it yourself because of specialized surveys.

It is realistic to carry out as much as possible, such as educational background, work experience, and candidate attitudes.

　

I will explain the flow of investigating the company itself.

　

Flow when investigating by the company himself ➀: Acquisition from recruitment candidates

Recruitment candidates are consent to carry out background checks.

It is also necessary to explain the purpose of use of the acquired personal information.

　

Flow when investigating by the company himself ②:Request to submit certificate documents

Request a candidate for recruitment to submit a certificate of enrollment, or submit a certificate of retirement, or a graduation certificate of your final education.

If the working attitude is included in the scope, you need to offer or specify the reference destination.

　

Flow when investigating by the company himself ③:Survey implementation

If the submitted certificate is suspected of falsehood, contact the certificate issuing institution directly.

However, it is considered that it is unlikely to respond to inquiries from the perspective of personal information, and will only be available as much as possible.

Check your work history based on withholding slip and employment insurance history.

　

The following articles will be helpful for detailed ways.

　

The essential period is based on the company’s system, but the scope of the survey is limited.

A simple Internet survey will take about 1-2 days, but if your background or working attitude is included in the survey, it may take at least a few weeks.

The burden of the personnel representative who carries the recruitment work while working on daily work is large.

If the background check is performed in parallel, it may take unexpected time.

　

The purpose of reference check is to see the compatibility between the hired company and the candidate for the recruitment, and there are differences in the purpose of implementation, but here we will explain the flow and the period when replacing the reference check.

See the following article for detailed explanations of reference check.

　

Reference checks may be conducted online services, research companies, or in -house, but here are the common content.

　

Flow when replacing by reference check ➀: Agree from recruitment candidates

As with the background check, the consent from the recruitment candidate is necessary.

We will keep a record of consent in writing or data, and make a decision to refer to the reference.

　

Flow when replacing by reference check ②:Request for reference destination

The candidate for the recruitment will explain to the boss or colleague who will be the reference destination.

Usually, the reference destination is requested for two or more.

　

Flow when replacing by reference check ③:Implementation of reference check

Reference checks will be conducted at research companies, online services, or recruiting companies.

In the case of online services, notify the email etc. the online service login destination.

The reference check will be conducted after identity verification, but it is necessary to pay attention to the recommendation of the recommender.

　

The following explanation of how to prevent spoofing in the reference check.

　

The period of the reference check is based on the implementation method.

Online services can be implemented in a relatively short period of time, and on average is about 3 days.is.

If you face or on the phone, you need to adjust the schedule with the reference destination, but the higher the position, the harder it is to adjust, and it will take 1-2 weeks.

　

Background checkIf the required period is long, it may affect the selection flow.

Here, we will explain the comparison of the required period of the background check and the impact on the selection flow.

　

Because the background check includes specialized surveysIf you ask a research company, it will be early 2 days, and as a guide, about one weekis.

but,If the company itself does it, it may take 2-3 weeks, depending on the environment, depending on the environment.

If you ask a research company, you can respond in a relatively short period of time.

　

The background check is at risk of greatly affecting the selection flow when performing by the hired company himself.

If you ask a research company, it can be implemented within a week, so it does not affect the selection flow.

　

Background checks have many specialized surveys and have personal information that are legally prohibited.

If the recruiting company itself is implemented, the risk is large in terms of compliance, the range that can be investigated even if it is implemented is limited, and there is a high possibility that it will take a long period of time and there are many disadvantages.

The period when you ask a research company to check the bag ground check is that it can be implemented in the middle of two days, basically one week, so it does not affect the selection flow.

Conduct a background check without having to affect the selection flow by requesting a research company with a solid compliance system.

As described in this article, background checks are complicated, and depending on how they are implemented, they may be illegal.Let’s do a background check after deepening the understanding of the background check.

We also offer materials that summarize questions and precautions that are common in background checks.

1. I want to prevent the candidate’s career spoofing
2. Adopt a job type that emphasizes backgrounds and skills
3. I want to strengthen my compliance

Please download and check the specific contents.